2009 Aug 760 771

Minutes of British Hang Gliding Competition Panel Meeting Date: 28th August 2009 760 The meeting commenced with the following present: Dave Bluett Craig Dolwin (Minutes),Gary Wirdnam (Chair),Grant Crossingham,Pete Coad,Carl Wallbank,Graham Phipps (part time),Trevor Birkbeck (part time) Absent: Nigel Bray,Mike Stephens,Gordon Rigg (resigned),Steve Penfold 761 . Agenda was approved were the previous meeting minutes ACTION: GW to publish minutes from previous meetings via web page 762. Review of Nationals It was generally agreed the competition was well run and the infra structure as well as alternative activities was good. The competition panel would like to thank the organisers (Tim Hudson, Mark Graham, Nick Moss, Nick Pain, Craig Dolwin, Richard Lovelace and Caroline Drury) for all their hard work. It was noted that airspace restrictions were a limitation to flying south from take off and this would have to be addressed for future competitions 763. Venue and dates of 2010 Nationals & BOS: Mt Cucco, Laragne and Slovenia were discussed. The timing of the pre-worlds and Europeans and distance made Mt Cucco a difficult option for 2010. The long distance to Slovenia and variable weather counted against Slovenia. Laragne was seen as the popular option for pilots (except for launch) but had little attraction to top pilots because it is unlikely to be used as a CAT 1 competition in the near future. A provisional choice of Laragne was made because it was felt it would attract the most UK pilots and this was regarded as very important after the low turnout in 2009. This choice is subject to timing with other competitions: ACTION: GW to talk to Dutch / French to see when the best time is. 764. Decision on BOS Plan Mid Wales comp so it does not take place over a bank holiday. A non Bank Holiday competition will be held from a Wednesday to Sunday. Bank Holiday competitions will run from Friday to Tuesday. No dates were finalised for the BOS, these will be decided at the November meeting. 765 Panel Size As discussed at the Ager panel meeting the panel size will be limited to 9 people. 2 members (CD and GR) have resigned from competition panel. ACTION: GW will organise the election of 2 replacement members in time for November planning meeting. This will be done via email. 766. TEAM SELECTION After a long discussion the panel members agreed that team selection should be based on partial mechanical selection. No decision was made about the split between mechanical and discretional pilots. ACTION GW: Develop a list of criteria for qualification to a discretionary position. ACTION CW : Analysis and documentation of past results ACTION ALL : Make proposals for mechanical selection algorithm Note: GP departed from the meeting 767. PLANNING MEETING Location: Bristol/Crickhowell/M5 Area ACTION: GW will ask SP to investigate the use of Joint Service premises. ACTION: CD to investigate options in and around Bristol. 768. TERMS OF REFERENCE It was felt that due to the large change in people on the competition panel we needed to identify all roles required for running the BOS and Nationals and then write down what each role encompasses. This will ensure panel members and volunteers are clear about what activities they are expected to do and will reduce the risk of tasks not being completed. The roles and persons responsible for writing the description are listed below: Chairman: GW Vice Chair: MS Treasurer: MS Secretary: JA Scorer: SP NOTAM organiser : MA T Shirt organiser: TB Trophy organiser: TB Day Prizes organiser: CD Meet Director: CD Entry/Membership secretary: PC Web Page Master: Phil Chet Marketing/PR officer: MK Local Organiser: ? Sports Class Organiser: SP Task Setting Committee: BK Safety Committee: CD Note: TB arrived in meeting 769. CONSTITUTION Two proposals to changes to the constitution were made. Proposal: (GW and seconded by BK) change the requirement to 2 resignations per year from 3. VOTE: FOR: 7 AGAINST: 0 Proposal: (GW and seconded by CD) Remove requirement for panel member to be a competitor. VOTE FOR: 7 AGAINST:0 Both changes were accepted. ACTION GW: Update Constitution and distribute to BHPA/members/website ACTION GW: The email address of the chairman will be made public to competition pilots to allow access to the competition panel. 770. SCORER/MEET DIRECTOR DB and PC are happy to take part in Nationals and BOS next year. Both felt it was important that they did both BOS and Nationals. It was felt that the blogging of the Nationals worked well this year and it should be repeated for next year: ACTION DB to investigate setting up a British Hang Gliding blog. 771. WAYPOINTS Altitude in name will be changed to 100ft ACTION: PC to mange and control reference waypoint list file The meeting was closed